The following article is a collaboration with Creative Wire. -Ed.

You might have heard of managed print services (MPS), but what exactly are they and how can your business benefit from them? In essence, MPS allow you to outsource all your printing and imaging requirements. Every job done by a printer, fax machine, copier or multifunction device is outsourced to an experienced vendor who will efficiently and cost-effectively handle larger printing projects for you at a set cost. Some business can reap a lot of benefits from these services but, as with everything in life, there are pros and cons to consider.

Most printing equipment manufacturers offer managed print services which often come at a very competitive price and enable you to benefit immediately from any new technology. However, low prices usually only apply to the manufacturer’s own brand. This solution only offers limited product flexibility but, if this isn’t a priority for your business, it can be a good option. It can simplify and streamline equipment acquisition and support while at the same time allowing you to control and monitor your monthly spend.

You no longer have to worry about printing equipment breaking down. Your MPS provider will take care of any repairs for you, so you can enjoy the peace of mind of knowing that any printer issues will be dealt with promptly. Managed print services also allow you to monitor whether your staff are taking office supplies for personal use. Furthermore, you’ll end up using less electricity, ink/toner, and paper – that’s not only great for the environment but it can save you time and money in the long run.

Managed print services are particularly useful if you’re running a larger company. It can alleviate cash flow problems because you always know exactly how much you’ll spend on your printing services. Your MPS provider can also provide good printing supplies at discounted prices. Smaller businesses that only occasionally need to complete larger printing projects can get them printed by a professional printing service, like Helloprint. That way you’ll receive quality printouts without having to commit to an ongoing service.

For some businesses, managed print services can be a great way of saving money, time and nerves. MPS providers understand that their clients demand exceptional service and innovation, and are constantly working to improve their offering. When choosing a provider, it’s important to take your time to fully understand what you will get out of it. Whether outsourcing these services makes sense for your business is something you have to decide for yourself.